Temporary Appointment - Snr Administrative Assistant G5

Описание

Summary of the position

Title of the Position: Temporary Appointment - Snr Administrative Asst

Category & Level: General Service, G5

Location: UNHCR Representation in Sofia, Bulgaria

Effective date: 01 June 2022 Duration: for a period of eight months

Closing Date: 10 May 2022

Qualifications Essential minimum qualifications, professional experience and required competencies:

- Years of Experience / Degree Level For G5 - 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher

- Language Requirements: Fluency in English and Bulgarian are required

- Certificates and/or Licenses Business Administration, Finance, Office Management, Human Resources or other related field.;

- Relevant Job Experience

Essential: Not specified.

Desirable: Completion of UNHCR learning programmes or specific training relevant to functions of the position.

- Functional Skills

2 *IT-Computer Literacy; UN-UN/UNHCR Administrative Rules, Regulations and Procedures; UN-UN/UNHCR Financial Rules and Regulations and Procedures IT-PeopleSoft Applications (Functional Skills marked with an asterisk* are essential)

Organizational Context

The Senior Administrative Assistant will provide administrative support to the office where the position is located. The Senior Administrative Assistant normally has no direct supervisory functions though it rests upon the supervisor of the post to make time specific arrangements subject to a given situation. The incumbent will always function under direct supervision of a Senior Officer often Administrative Officer, who is required to monitor the performance of the incumbent and provide regular guidance. S/he may liaise with local suppliers and/or officials and/or Implementing Partners (IPs) on routine subject matters under the direction of the supervisor. All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

Accountability and Responsibilities:

• Assist in interpreting and processing of entitlements, issuance of contracts and maintenance of various personnel records and files.

• Attend meetings on day-to-day admin matters; administer the movement of UNHCR staff members and monitor their attendance records, leave plans, overtime and visa requirements.

• Search office files and records relating to a variety of topics for information and reference. Select information and records in specified format or on the basis of general instructions for use by others in preparing reports, correspondence, technical papers, project or programme plans and general reference documents.

• Assist in requisition of office supplies, equipment and arrange for distribution together with the appropriate inventory records.

• Assist in administrative formalities related to travel arrangements and issuance/ renewal of visas, licences, travel arrangements and other similar documents.

• Draft correspondence and reports, as required, on general administrative or specialized tasks which may be of a confidential nature within the assigned area of responsibility; Type correspondence, documents and reports, some of which may be highly confidential.

• Arrange appointments and maintain supervisor's calendar, receive visitors, place and screen telephone calls and answer queries with discretion; Keep lists of names, addresses and telephone numbers of ministers, government officials and members of the diplomatic corps.

• Assist the management to organise and run UNHCR Office and Residential (wherever applicable) compounds.

• Facilitate various official missions of UNHCR staff and other persons of concern to UNHCR.

• Prepare attestations and certificates required by the staff members for signature of senior officer.

• Assist in processing MIP and various other claims by UNHCR staff and other clients of UNHCR.

• Perform other related duties as required.

Competency Requirements

All jobs at UNHCR require six core competencies and may also require managerial competencies and/or crossfunctional competencies. The six core competencies are listed below.

Core Competencies: Accountability Communication Organizational Awareness Teamwork & Collaboration Commitment to Continuous Learning Client & Result Orientation

Managerial Competencies: Not specified. Cross-Functional Competencies: Analytical Thinking Planning and Organizing All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination, and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

Contract and Remuneration

Temporary Appointment for a period of eight months. Remuneration as per UNHCR Staff Rules and Regulations. For information on UN salaries, allowances and benefits, please visit the portal of the International Civil Service Commission at: http://icsc.un.org Eligbility and Applications

DIRECTIONS FOR APPLYING:

1. Select the link to access our careers site.

2. Sign In to access your account or if you are not an existing user select the New User link to create one.

3. Review the job description and select the Apply button to begin your application.

https://public.msrp.unhcr.org/psp/RAHRPRDX/EMPLOYEE/HR/c/HRS_HRAM.HRS_APP_ SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=2&JobOp eningId=36283&PostingSeq=1

If you are a current employee of our organization, please use the following link instead:

https://public.msrp.unhcr.org/psp/RAHRPRDX/EMPLOYEE/HR/c/HRS_HRAM_EMP.HRS_A PP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Employee&SiteId=2&JobO peningId=36283&PostingSeq=1

Изисквания към кандидата

Езикови познания:
Английски език

Трудов опит:
С професионален опит от 1 - 3г.

Образование:

Ние предлагаме

Вид заетост:
Пълен работен ден

Срок на заетост:
Сезонна

Договор:
Друг

Ниво в йерархията:
Административен персонал, Експертен персонал без ръководни функции

Трудово възнаграждение:

От 2000 до 3000 лева на месец

Категория:

Администрация

Държава:

България

Населено място:

Гр. София

Адрес:

2 Pozitano Sq, Sofia

Дата:

01.05.2022

Организация:

UNHCR
Фирма/Организация - Директно търсеща служители

Детайли за организацията:

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