Office Administrator

Описание

The Role
Due to the expansion of our Bulgarian operations, we are seeking an Office Administrator to work in our office branch in Sofia, Bulgaria. The Office Administrator will be responsible for office administration which includes, Sales Order processing, quotation management, delivery administation and all other Administative tasks.

Key Responsibilities
 Daily management of the order book / monitoring delivery times
 Processing and follow-up of quotations.
 Processing sales orders.
 Processing and updating in our ERP systems.
 Internal / external communication (customers / organization).
 Complaint handling and creation of credit notes.
 General administrative tasks.
 Inbound transport coordination: contact with shipping companies, shipments method planning (road/air, etc.), obtaining transport quotes for each outbound shipment, comparing and choosing best option, negotiating transport costs, order transport, get confirmation on expected pickup date/time, communicate details to the warehouse operative.
 Customs: contact with custom clearing companies/customs office; preparing customs documents (including identifying goods, materials, custom tariff numbers, etc.), getting confirmation on customs clearance, communicating this to the warehouse operative; send custom clearance documents to Finance for scheduling customs duty payments; supporting customs clearance process with the transport companies; archiving all documents
 Goods delivery to end users process: creating and printing delivery documentation, POD process (obtaining proof of delivery for each shipment and entering this information in SAP), confirming POD receipt to accounting for invoicing purposes; inform local sales about customer deliveries
 Import from countries outside UK: getting availability confirmation from supplier, choosing adequate shipping method (sea/air/road) and delivery condition, communicate list of import documents needed to the supplier, follow up despatch from supplier and expected time of arrival, check supplier documents and complete import documents for customs clearance, send the documents to customs; obtain custom clearance confirmation
 Chasing intercompany deliveries
 Handling customer complaints related to shipping process (goods missing, damage in transit, etc.)
 Tracking shipments status and communicating to the customer/sales team
 Admin/finance support: Proforma invoicing, documents postage, documents sorting and archiving
 SHE support (task champion) and SHIELD reporting
 Customer master data maintenance (shipping details, customer contacts, etc.)
 Book and burn orders statistics.
 Safety stock replenishment orders and forecasts.
 Office SHE materials stock replenishment (PPE; cleaning and disinfection materials; warning labels; etc.).
 Monitoring and reporting shipping costs
 General support for business administration/finance on all possible tasks.
 Year end stocktaking and reporting support

Compensation and Benefits
 Laptop
 Company pension
 Company Share scheme
 25 days holiday

If you are interested please send your CV (in English) on email: angel.radev@mail.weir

Изисквания към кандидата

Езикови познания:
Английски език

Трудов опит:
С професионален опит над 3 г.

Образование:
Бакалавър

Специални умения:
 Minimum 3 years experience in a similar office administrative position.  Excellent administrative skils  Familiar with SAP system  Good verbal and written communication skills  Basic English  Competent in using Microsoft Office suite

Ние предлагаме

Вид заетост:
Пълен работен ден

Срок на заетост:
Постоянна

Договор:
Трудов безсрочен

Ниво в йерархията:
Експертен персонал без ръководни функции,

Трудово възнаграждение:

От 1500 до 2500 лева на месец

Категория:

Администрация
Административни и офис дейности

Държава:

България

Населено място:

Гр. София

Адрес:

Дата:

29.07.2021

Организация:

Weir Minerals Europe Limited - Branch Bulgaria
Фирма/Организация - Директно търсеща служители

Детайли за организацията:

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