Back Office Administrative & Operations Assistant

Описание

Globe Williams International is a multinational organization that provides Total Integrated Facility Management Services to businesses of all industries worldwide. Established in Australia in 1999, we now have offices across Europe, Asia Pacific, North America, and Africa. With our diverse divisions and subsequent combined intelligence, we offer a limitless range of facility related services and goods. We build strategic long-term partnerships with all our clients and remain focused, dedicated, and steadfast in supporting their daily operations and integral in the achievement of their goals. Our motto? “Let us make it happen for you”.


We are seeking a highly organized and dynamic Back Office Administrative & Operations Assistant to join our Facility Management team in Sofia, Bulgaria. This pivotal role involves a blend of administrative duties, account & contractor management, coordination, reporting and client interaction, making it ideal for individuals who thrive in fast-paced environments and are keen on contributing to the smooth operation of our services.


Job Description:

Support account management activities for multiple clients.
Conduct monthly operational meetings with clients
Participate in and support administrative tasks related to tenders.
Support the Business Development Coordinators in their initiatives.
Maintain accurate and up-to-date records in the company’s systems.
Coordinate with internal and external stakeholders to ensure smooth project processes.
Handle reporting, follow-up emails, and liaison with legal advisors for vendor and client contracts.
Assist in preparing PowerPoint presentations and participate in calls.
Produce monthly reports identifying performance against agreed contracts and budgets.
Maintain financial administration, monitor expenditure, follow up on outstanding payments, and liaise with the finance/accounting team.
Coordinate with third-party suppliers/contractors and attend monthly review meetings.
Monitor and respond to client requests, liaising proactively and reactively with staff and supply chain partners.
Report to the central Business Development Team regarding customer leads


Qualifications:

Bachelor’s degree in Business, Business Administration or a related field is an asset.
Proven experience in similar roles or in interacting with clients/stakeholders
Excellent communication and organizational skills.
Having knowledge of facility management will be considered an advantage
Ability to work independently and as part of a team.
Proficiency in English and Bulgarian languages.


Benefits of Joining Our Team:

Competitive salary and performance-based bonuses.
Opportunity to work with a leading International Facility Management company.
Opportunities for professional growth and development.

We look forward to your application!

The Globe Williams Team

Изисквания към кандидата

Езикови познания:
Английски език

Трудов опит:
С професионален опит над 3 г.

Образование:
Бакалавър

Профил:
Бизнес

Ние предлагаме

Вид заетост:
Пълен работен ден

Срок на заетост:
Постоянна

Договор:
Трудов безсрочен

Ниво в йерархията:
Административен персонал, Експертен персонал без ръководни функции

Категория:

Поддръжка и Сервиз
Консултантски услуги
Недвижими имоти

Държава:

България

Населено място:

Гр. София

Адрес:

бул. Тодор Каблешков 53, ет.1, офис 1

Дата:

26.09.2024

Организация:

Глоуб Уилямс Фасилитис Мениджмънт ЕООД
Фирма/Организация - Директно търсеща служители

Детайли за организацията:

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