Front Office Assistant

Описание

Introduction
At IBM, work is more than a job – it’s a calling: To build. To design. To code. To consult. To think along with clients and sell. To make markets. To invent. To collaborate. Not just to do something better, but to attempt things you’ve never thought possible. Are you ready to lead in this new era of technology and solve some of the world’s most challenging problems.

Your Role and Responsibilities
As a front office assistant, you will be supporting the smooth workflow at the Client Innovation Center (CIC) Sofia on a daily basis.
Responsibilities:

Administrative and management to the employees at the office – helping with processes fulfillment and essential information about procedures and regulations, supporting the manager on duty process, working closely with Security, Facility, IT and HR teams and the Landlord administration in order to complete various employees requests;
Access and badge management – managing office assess via badge management system and a set of temporary badges; coordinating virtually with Badge Administration Team, performing daily inventory of the access cards, preparing orders for access cards for the newcomers or renewal of lost/ defected employees’ badges, handling master keys etc.;
Participating in the on-boarding process for new hires in collaboration with HR and Facility teams. Be the first person to welcome the newcomers, give them access and show them the next steps on their first day;
Participating in the separation process for leaving employees in collaboration with their managers, HR and facility teams;
Welcoming and enabling access for visitors
Manage meeting rooms reservations at the office for trainings, events, external visits and daily usage;
Purchasing and distribution of personal IT and desk equipment; office supplies, etc.
Placing various purchase orders in the internal system, working closely with project managers, CIC manager, Procurement team, , etc.
Preparing CIC monthly operations reporting – headcount dynamics
Managing in and out bound mail and packages

Required Technical and Professional Expertise

Experience in working with customers
Previous experience as receptionist, front office assistant or office coordinator is considered a strong advantage
Very good command of Microsoft Office (Word, Excel, Power Point)
Excellent English language skills (both verbal and written);
Welcoming and friendly attitude, good level of emotional intelligence;
Willingness to help and to be of assistance to the fellow IBMers;
Effective communication skills;
Team player, very good collaborating skills;
Very good time management and prioritizing skills
Critical thinking and problem-solving skills;
Ability to work under pressure and to handle ad-hoc requests, without delaying the main ongoing tasks
Positive approach to changes

Preferred Technical and Professional Expertise
None.

Изисквания към кандидата

Езикови познания:
Английски език

Трудов опит:

Образование:

Ние предлагаме

Вид заетост:
Пълен работен ден

Срок на заетост:
Постоянна

Договор:

Ниво в йерархията:

Категория:

ИТ и Компютърни специалисти

Държава:

България

Населено място:

Гр. София

Адрес:

бул. ДРАГАН ЦАНКОВ 36

Дата:

10.11.2023

Организация:

Ай Би Ем България ЕООД
Фирма/Организация - Директно търсеща служители

Детайли за организацията:

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